About Us
Automic Group brings together modern purpose-built technology with a dynamic and experienced team to tailor solutions for companies and funds to understand, engage and manage their investors. We provide a cloud-native single registry, employee share plan and board management platform, and professional services including company secretarial, ESG, accounting and finance, and investor and media relations.
Today, over 1,400 ASX listed and unlisted clients trust Automic’s 250 employees to manage their registry, investor and board requirements – and Automic is ranked number one on the ASX by number of companies serviced, with 750 listed clients. In the past two financial years, Automic has won 50%of IPOs and 70% of listed companies who have switched registries.
Our culture is innately entrepreneurial, comprising people who thrive in an atmosphere where ideas, actions and initiative are encouraged. Our core values, Customer Success, Ambition, Equality and Team are at the foundation of who we are and how we operate.
Job Description
The Role
As an Assistant Company Secretary at Automic Group, you will be a key part of our experienced team. Your primary responsibilities will include coordinating meetings and managing a portfolio of public listed, public unlisted, and proprietary Australian entities. You will also assist with meeting periodic reporting requirements, manage shareholder meetings, and prepare director notices and lodgements required under listing rules and Corporations Act. We provide in-house training to help you gain exposure to the ASX while advancing your career within the organisation.
Responsibilities
Assist the Company Secretary with managing a portfolio of public listed, public unlisted, and proprietary Australian entities
Coordinate meetings including board and committee papers, attendance, and minute-taking
Assist with meeting periodic reporting requirements
Manage shareholder meetings including drafting notice of meetings
Prepare director notices and lodgements required under listing rules and Corporations Act
Administer all functions required for public listed entities, including preparing and lodging all ASX communications
Support Automic Group's other services through invoicing and cross-selling opportunities
Desired Skills and Experience
Demonstrated Capabilities
Tertiary qualification
1-2 years’ experience in similar role
Knowledge of Corporations Act and ASIC requirements
Highly organised with attention to detail
Strong communication, relationship management, and presentation skills
Ability to work independently or collaboratively
Exposure to JORC reporting advantageous but not essential
Benefits
A structured training program with access to our internal CoSec school
Career advancement opportunities within the organisation
An opportunity to gain exposure to the ASX
A positive and collaborative work culture
Employee recognition and rewards initiatives
An impressive list of employee benefits including discounts on retail, bills, wellbeing, and entertainment
Diversity
Creating a workforce that actively embraces diversity, inclusion and a sense of belonging is key to our success. We believe in treating everyone fairly which means that inclusion, removing barriers, striving for equity and embracing diversity are woven through our values and behaviours. We encourage applications from all backgrounds, different abilities and communities and are committed to providing a work environment that enables you to thrive, whatever your circumstances. When you apply, please note the pronouns you use and any workplace adjustments you may need to enable you to put your best foot forward during the interview process.
Acknowledgement of Land
In the spirit of reconciliation, Automic Group acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea, and community. We pay our respect to Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.
Only applicants with work rights in Australia can be considered for this position. Preferred candidates will be required to undertake pre-employment screening, including a National Police Check and an ID check.
