About Us
Automic Group brings together modern purpose-built technology with a dynamic and experienced team to tailor solutions for companies and funds to understand, engage and manage their investors. We provide a cloud-native single registry, employee share plan and board management platform, and professional services including company secretarial, ESG, accounting and finance, and investor and media relations.
Today, over 1,400 ASX listed and unlisted clients trust Automic’s 250 employees to manage their registry, investor and board requirements – and Automic is ranked number one on the ASX by number of companies serviced, with 750 listed clients. In the past two financial years, Automic has won 50%of IPOs and 70% of listed companies who have switched registries.
Our culture is innately entrepreneurial, comprising people who thrive in an atmosphere where ideas, actions and initiative are encouraged. Our core values, Customer Success, Ambition, Equality and Team are at the foundation of who we are and how we operate.
Job Description
The Role
As an Associate Company Secretary, you'll join an experienced and high-performing team. In this role, you will report to a Principal – CoSec and provide support to a portfolio of clients who have engaged us for Outsourced Company Secretarial services. You will work closely with a range of internal stakeholders to deliver tailored solutions to meet clients' needs. You will receive structured training, have the opportunity for career advancement, and gain exposure to the ASX.
Responsibilities
Supporting both the Assistant Company Secretary and Company Secretary of public listed, public unlisted and proprietary Australian entities
Supporting the management of a portfolio of company secretarial clients which has engaged Automic as its outsourced company secretarial provider including responsibility for invoicing
Co-ordinating meetings including the completion and dispatch of board and committee papers and attending and minuting the meetings
Assisting with meeting periodic reporting requirements
Supporting in managing shareholder meetings including the drafting of notice of meetings
Assisting preparing director notices and lodgements required under the listing rules and Corporations Act
Administration of all functions required for public listed entities, which includes preparing and lodging all ASX communications
Desired Skills and Experience
Demonstrated Capabilities
Hold a relevant tertiary qualification
1-2 years of experience within a similar role
Professional knowledge of the Corporations Act, ASIC requirements, and ASX Listing Rules
Highly organised, with strong attention to detail
Excellent communication, relationship management, and presentation skills
The ability to work both autonomously and as part of a team
Benefits
A structured training program with access to our internal CoSec school
Career advancement opportunities within the organisation
An opportunity to gain exposure to the ASX
A positive and collaborative work culture
Employee recognition and rewards initiatives
An impressive list of employee benefits including discounts on retail, bills, wellbeing, and entertainment
Diversity
Creating a workforce that actively embraces diversity, inclusion and a sense of belonging is key to our success. We believe in treating everyone fairly which means that inclusion, removing barriers, striving for equity and embracing diversity are woven through our values and behaviours. We encourage applications from all backgrounds, different abilities and communities and are committed to providing a work environment that enables you to thrive, whatever your circumstances. When you apply, please note the pronouns you use and any workplace adjustments you may need to enable you to put your best foot forward during the interview process.
Acknowledgement of Land
In the spirit of reconciliation, Automic Group acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea, and community. We pay our respect to Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.
Only applicants with work rights in Australia can be considered for this position. Preferred candidates will be required to undertake pre-employment screening, including a National Police Check and an ID check.
